Administrative Assistant / Office Assistant
(Permanent, Full-Time)
Location: Edmonton, AB
Term: Permanent, Full-Time
Starting Wage: $40,000 to $45,000 per annum (commensurate with experience)
Why Join Us?
Are you looking for more than just a job? This is your opportunity to making a real impact though public service. At the Metis Settlements General Council (MSGC), we support the unique needs of the Metis Settlements and Metis Settlement members. Our government provides meaningful work that directly contributes to Indigenous self-governance, community growth, and cultural preservation.
This permanent full-time position offers valuable responsibility for critical administrative functions, networking opportunities, and a chance to develop skills that can lead to long-term opportunities within the organization.
What You’ll Do:
As the first point of contact at MSGC, you’ll play a crucial role in keeping our office running smoothly and creating a welcoming space for visitors and staff. Key responsibilities include:
- Supporting the overall day-to-day administrative function of the organization, working closely with the Executive Assistant and Executive Director
- Assisting the Executives and Directors with general administrative tasks
- Handling and assisting with document distribution and other administrative projects and responsibilities
- File management and document tracking
- Preparing boardrooms for meetings, ensuring microphone and seating arrangements are set up
- Coordinating meal service for meetings at the request of the Executive or Office Administrator
- Communicating with external meeting organizers
- Answering phones and greeting visitors with warmth and professionalism
- Managing incoming and outgoing mail, including email processing
- Maintaining and updating MSGC staff and Settlement contact lists
- Overseeing office calendars to coordinate meetings and events
- Ensuring office equipment (printers, copiers, coffee machines) is maintained and functional
- Preparing and submitting purchase orders, assisting purchasing, office inventory support, and assisting with expense reports
- Performing basic data entry as required
What You Bring:
- Experience in administrative, receptionist, or personal assistant roles
- Strong knowledge of Microsoft Office 365 and Microsoft Teams
- Familiarity with office equipment like photocopiers and filing systems
- A Grade 12 diploma or GED (Post-secondary education in Administrative Services is an asset)
- A friendly, professional, “can do” attitude – you’re the first impression of MSGC!
- Ability to work independently and as part of a team
- Ability to complete a high volume of work within deadlines
- Excellent organizational and time management skills
- Excellent interpersonal, oral, and written communication skills
- Good problem-solving skills
- Ability to work with little supervision and the ability to take initiative in a dynamic work environment
- Strong attention to detail
- A high-level of discretion
What’s in It for You?
Paid Holidays – Enjoy statutory and additional paid days off, including National Indigenous Peoples Day, the National Day for Truth and Reconciliation, and Proclamation Day
Vacation & Leave Benefits – Access to paid sick leave and personal days
Professional Work Environment – Business casual dress code while maintaining a focus on professionalism and community connection
Opportunity to Grow – Gain valuable experience and exposure to Metis Settlement governance, Indigenous relations, and administration
Apply Today!
This is more than just an Administrative Assistant role - it’s a stepping stone to meaningful career development in administration, Indigenous relations, or public service. If you’re passionate about making a difference, we’d love to hear from you.
Send your resume and cover letter to CAO@msgc.ca by March 21, 2025.
